Privacy Policy

1. Overview

This Privacy Policy explains what personal information TechTank TO collects, how it's used, and who it's shared with. This policy applies to techtankto.com and TechTank-operated community channels.

2. Data We Collect Directly

TechTank collects minimal personal information directly:

• Intake form submissions (via Google Forms): name, email, optional profile links, and role-specific information (talk abstract, company, venue details, etc.)
• Contact emails you send to techtankto@gmail.com
• Basic analytics (see Analytics section below)

3. Data We Don't Collect

• No user accounts or passwords on this website
• No payment or financial data
• No tracking cookies beyond essential analytics
• No cross-site tracking

4. Third-Party Platforms

TechTank uses third-party platforms that have their own privacy policies:

• Luma: Event RSVPs and attendee lists
• Google Forms: Intake submissions (speaker, host, sponsor, volunteer)
• Slack: Community messages and discussions
• YouTube, Instagram, LinkedIn, GitHub: Embedded content and community channels

Each platform has its own privacy policy. Please review them for details on how they handle your data.

5. Analytics

TechTank uses privacy-respecting analytics to understand how visitors use the website. We collect aggregate data only (page views, referrers, general geographic region). We do not track individual users across sites or collect personal identifiers through analytics.

6. How We Use Your Data

• Respond to intake form submissions and inquiries
• Coordinate events with speakers, hosts, and sponsors
• Send event-related follow-ups when relevant
• Improve the website and community programs

7. Data Sharing

TechTank does not sell personal data. Limited sharing may occur:

• Host companies: Event host companies may request attendee lists for their hosted events
• Speaker/sponsor coordination: Your contact information may be shared with event partners to coordinate logistics

8. Data Retention

Intake form submissions are retained while the conversation is active and for a reasonable archival period. Analytics data is aggregated and retained per our analytics provider's policy. You may request deletion of your data at any time.

9. Your Rights

You have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request deletion of your data

To exercise these rights, email techtankto@gmail.com. These rights are available under PIPEDA (Canada) and, where applicable, GDPR.

10. Cookies

This website uses minimal cookies for essential functionality and analytics. No advertising or cross-site tracking cookies are used.

11. Changes to This Policy

TechTank may update this Privacy Policy from time to time. Material changes will be announced via the website. The "Last updated" date at the top indicates when the policy was last revised.

12. Contact

For privacy-related questions or to exercise your data rights, contact us at techtankto@gmail.com.